EstateIQ EMS is a governance, compliance and transparency platform built specifically for South African sectional title schemes and homeowners associations. Self-managed or agent-managed, the body corporate stays in control of its own data.
EstateIQ EMS is built around the body corporate's legal requirements. Not just a document store. A purpose-built governance, compliance and transparency platform for the way South African community schemes actually operate.
Every record, document and audit entry belongs exclusively to the scheme. Grant your managing agent the access they need, and retain full ownership regardless of who administers the estate.
Sectional Title Legislation, POPIA, FICA beneficial ownership and CSOS compliance are built in from the ground up. Not bolted on as an afterthought.
Trustees control exactly who can see, upload or action any part of the system. 24 individual access settings across 6 areas. No blanket access. No surprises.
Tamper-evident, append-only audit trail on every change made in the system. 7-year retention aligned with South African legislation.
Whether your scheme is self-managed or professionally managed, EMS fits seamlessly into your existing structure. No need to change how your estate operates to get the benefits.
Not just a tool for day-to-day admin. A platform that puts proper governance at the centre of every body corporate decision.
EstateIQ EMS brings governance, compliance, document management and more under a single platform built specifically for South African body corporates and homeowners associations. Join the waitlist today and be first in line when we launch.
Every module is purpose-built for the way South African body corporates operate. Nothing is an add-on. Nothing costs extra.
Secure login, session management and role-based access control for all system users. Session fingerprinting on every page load.
One-time, 5-step guided configuration to define the estate, its financials, property types and service providers before any other module is accessible.
Manage and update all estate configuration at any time after initial setup is complete. Every change is audit logged with old and new values.
Create and manage user accounts, roles and granular permissions across all 8 system roles. Invite emails sent automatically with a 5-day expiry.
Central register of all sections. Auto-calculates participation quota and levies. Tracks whether each unit is occupied or vacant, so the scheme always has an accurate, up-to-date picture.
Tracks current and historical ownership for natural persons and juristic entities. FICA and beneficial ownership compliant. Records are never deleted.
Centralised repository across 23 categories with role-based access control and a full download audit trail. Every document is permanently section-linked.
Tamper-evident, append-only record of every significant action taken in the EMS. 7-year retention aligned with South African legislation.
Role-appropriate landing page surfacing live data, compliance alerts and outstanding tasks from every module. Reads all modules, writes to none.
Structured submission and approval workflows for owner requests and notifications. Every decision automatically generates a compliance document linked to the section.
POPIA-compliant residency register for the body corporate. Tracks tenants and occupants per section. Excludes all private lease financial details.
Day-to-day management of all estate service providers, contracts, linked documents and trustee-voted payment approvals. Contract expiry monitoring built in.
Keeps all trustee tasks, compliance actions and owner requests in one place. Assign, track and sign off on items as a team. Majority vote thresholds are configurable per task type.
Validated bulk import of property, ownership and tenancy data. Full pre-import verification, transaction-safe execution and a grouped audit trail per import batch.
Read-only reports across all modules, organised by audience: Financial, Governance, Property and Audit. Exportable to PDF and CSV. Never writes to the database.
EstateIQ EMS is designed around South African legislation, not adapted to it.